This free benefit offered by SacLPA provides the legal community with a place to post job openings for all categories of job positions.
SacLPA assists in every possible manner to procure employment for members of this association and cooperates with attorneys and legal professionals in filling positions in law offices, but in no event does this association act as an employment agency.
Employers desiring to place an advertisement for employment on SacLPA’s website may review the listings below and format the advertisement like those already posted. The advertisement should provide the following information: name, firm name, address, phone number, areas of law practice, software used, position available, and years of experience required. Requests to place advertisements for employment are to be emailed to the Employment Chair at employment@saclpa.org. Advertisements for employment are usually posted as soon as possible.
It is the responsibility of the applicant to contact the employers, schedule interviews, exchange resumes, and to discuss benefits and salary, etc. All information is listed until notification to drop the name/position is given to the Employment Chair.
Job Listings
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This position provides administrative support to various staff members of the Labor and Legal Departments under the direction of the Supervising Counsel and acts as a liaison between the departments as well as State agencies.
Essential Responsibilities and Duties
- Perform administrative duties for Legal and Labor Department staff
- Act as a resource and liaison between CCPOA Offices and Field and Legal Representatives
- Work independently and cooperatively with other staff
- Maintain attorney-client privilege and confidentiality in all matters learned in the course of employment with CCPOA
- Screen and direct telephone calls for staff
- Handle State Personnel Board appeals process
- Calendar events and maintain tickler system for matters handled by the department
- Ability to type with speed and accuracy
- Transcription duties as assigned
- Must be able to sit/stand for long periods of time while performing administrative tasks
- Must be able to lift up to 30 pounds
- Maintain professional level of knowledge of legal terminology, court and administrative agency rules, forms and documents and their processing
- Maintain professional level of knowledge of BU6 contractual terminology
- Edit and format correspondence and pleadings to ensure proper grammar, spelling, formatting, mailing (or distribution), calendaring and filing
Required Skills, Abilities and Qualifications
- A minimum of a high school diploma and/or its equivalency
- Completion of a Legal Secretary Course highly p-referred
- 2-5 years of experience in an administrative role preferably within a legal environment
- Experience with and knowledge in Microsoft software, including Word, Excel and Outlook
- Ability to type 50 wpm with accuracy
- High level of attention to detail
- Experience with dictation/transcription tools preferred
Salary
CCPOA offers a competitive salary and benefits package. The annual salary is anticipated to be in the range of $51,000-$71,000 annually. Actual compensation will depend upon the candidate’s experience, qualifications and skill set.
Candidates are encouraged to submit resumes to jobs.hiring@ccpoa.org.
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Location: Sacramento, CA (80-90% Remote)
About Us: States Family Law is a team of family law professionals led by Linda D. States, a Calif. State Bar Certified Family Law Specialist and FindLaw “Super Lawyer”. The firm is dedicated to serving high-asset divorce and premarital agreement clients in the Sacramento region. Focusing on complex financial issues and some custody work in both litigation and Collaborative Divorce, we pride ourselves in providing caring, conscientious, and outstanding service to our clients. Our commitment to client satisfaction and our team spirit makes our work both rewarding and fulfilling.
Position Overview: The firm is seeking a highly skilled and experienced Family Law Paralegal to join our growing team. The ideal candidate will have a deep understanding of all aspects of family law litigation and demonstrate exceptional accuracy in their work. This position requires excellent communication, interpersonal, and organizational skills. Leadership and case management experience are highly desirable.
Key Responsibilities:
- Assist attorney with case management, record gathering and organization.
- Interview clients, analyze records, and draft disclosures, declarations, motions, (and other legal documents.
- Conduct legal (and other) research and summarize data.
- Prepare and manage discovery, including document productions, interrogatories, etc.
- Support attorney in preparation for hearings, depositions and trial.
- Coordinate and communicate with clients, opposing counsel, and court personnel.
- Manage deadlines and ensure timely filings.
- Provide guidance and mentorship to junior staff members.
Qualifications:
- Bachelor’s degree preferred (will consider candidates with an AA)
- Paralegal Certificate.
- Minimum of 2 years of full-time employment as a CA family law legal assistant or paralegal.
- Extensive knowledge of family law litigation processes and procedures.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proven ability to work independently and as part of a team.
- Exceptional organizational and time management skills.
- Proficiency in legal research tools, spreadsheets and family law software.
- Leadership role in office or other setting desired.
Compensation and Benefits:
- Generous compensation package, incl. $75,000-$100,000 (depending on experience and qualifications).
- Productivity bonus potential.
- Comprehensive benefits, including health insurance, retirement plan with 3% employer matching, PTO, etc.
- 80-90% remote work option
Application Requirements: Interested candidates should submit the following:
- Cover letter & resume
- Writing sample
- References
How to Apply: Please send your application materials to HR@statesfamilylaw.com.
Join us in providing exceptional legal services and making a meaningful impact in the lives of our clients. We look forward to welcoming a dedicated and talented Family Law Paralegal to our team.
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Location: Sacramento Region (80-90% Remote)
About Us: States Family Law is a team of family law professionals led by Linda D. States, a Calif. State Bar Certified Family Law Specialist and FindLaw “Super Lawyer”. The firm is dedicated to serving high-asset divorce and premarital agreement clients in the Sacramento region. Focusing on complex financial issues and some custody work in both litigation and Collaborative Divorce, we pride ourselves in providing caring, conscientious, and outstanding service to our clients. Our commitment to client satisfaction and our team spirit makes our work both rewarding and fulfilling.
Position Overview: We are seeking a dedicated and experienced mid-level Office Manager to join our team. This position requires expertise in all aspects of law office management, with a strong emphasis on accuracy and efficiency. The ideal candidate will possess excellent communication, interpersonal, organizational, problem-solving, and leadership skills. This role involves managing client and other relationships, billing/invoicing, deadlines, training new staff, and more.
Key Responsibilities:
- Oversee day-to-day operations of the law office, ensuring smooth and efficient workflow.
- Manage client intake, relations and assistance.
- Handle client invoicing and trust account replenishment with accuracy.
- Service vendor accounts and maintain positive relationships with vendors.
- Monitor deadlines and ensure timely completion of tasks.
- Assist with collecting and organizing case records and light legal assisting
- Supervise and provide oversight to staff, ensuring high performance and adherence to firm standards.
- Lead hiring and training initiatives to build and maintain a skilled and cohesive team.
- Develop and implement office policies and procedures to enhance productivity and client satisfaction.
- Address and resolve any issues or challenges that arise in the office.
- Foster a positive and collaborative work environment.
Qualifications:
- Associates degree or higher is required
- Paralegal Certificate is desired.
- Minimum of 3-5 years of office management experience, preferably in a law firm setting.
- Strong expertise in all aspects of office management.
- Exceptional accuracy and attention to detail.
- Excellent communication, interpersonal, and organizational skills.
- Proven problem-solving and leadership abilities.
- Ability to work independently and manage multiple tasks efficiently.
- Proficiency in office management software and tools.
Compensation and Benefits:
- Generous compensation package, including $60-90K (depending on experience nd qualifications)
- Comprehensive benefits, including health insurance, retirement plan with 3% employer matching, PTO, etc.
- 80-90% remote work option.
Application Requirements: Interested candidates should submit the following:
- Cover letter & resume.
- Writing sample
- References
How to Apply: Please send your application materials to HR@statesfamilylaw.com.
We look forward to welcoming a dedicated and skilled Office Manager to our team at States Family Law, where your expertise and commitment will contribute to our continued success and client satisfaction.
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The ACLU of Northern California (ACLU NorCal) seeks a paralegal to work full-time with the Legal-Policy Department.
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his position provides hybrid telework opportunities, with employees required to work in-person at least two days per week.
Are you interested in progressing your legal career to the next level? Has working for the State of California piqued your interest? Do your career goals include work-life balance, job security, and potential job growth and advancement? Then this could be your big opportunity!
California Department of Human Resources is seeking a Legal Assistant in our Legal Division to assist our team of Labor and Employment Attorneys. The Legal Assistant will play an integral role in our daily operations, all while furthering their professional experience and acquiring more challenging and diverse projects.
Our Ideal Candidate:
- Is qualified, has taken, and passed the Legal Assistant Examination
- Is ready for a new and exciting career in the Legal field
- Is ambitious, motivated, and highly driven
- Is efficient, organized and detail oriented
- Is a great planner and is forward-thinking
- Is a great communicator, both in-person and in writing
- Thrives on providing superior customer service
If your career goals align with our objectives, apply today and join our dynamic Legal team!
Under the general supervision of the Staff Services Manager I (SSM I), the Legal Assistant performs a broad range of the more routine paraprofessional duties. The Legal Assistant must be able to effectively carry out assigned tasks with minimal supervision, be able to work independently or in a team environment, have strong communication skills, and work well under pressure when meeting short deadlines.
We are advertising this position again. If you already applied, you do not need to reapply.
You will find additional information about the job in the Duty Statement.
Please click here for the full listing on calcareers.ca.gov.
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Kahn, Soares and Conway, LLP is a Sacramento, California law firm whose practice focuses on environmental law, administrative law, general counsel support to various Boards and Commissions, and general civil litigation matters.
Our Firm seeks a Legal Assistant to provide a high-quality level of support for our attorneys. Candidates will be required to handle a variety of administrative and secretarial duties and should be able to thrive in a fast-paced environment. In this role, candidates will work directly with the attorneys and staff, and should have the ability to work well in a team environment. Candidates should have a minimum of 5 years of experience.
Key Responsibilities Include
- Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint
- Draft routine correspondence, forms, under the supervision of an appropriate lawyer/professional.
- Track, organize, and process reimbursements, invoices, and check
- Run conflict checks, open new client matters, and draft engagement
- Coordinate mailings, deliveries, copying, and courthouse/administrative agency
- Assist in managing client documents in the firm’s Document Management System
- Calendar any important client deadlines in our calendaring system and
- Perform routine filing, photocopying, scanning, compiling, indexing, and distributing of
- Ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner.
- Schedule travel for attorneys, including flights, hotels and/or car
- Serve discovery requests, file and serve pleadings, set court appearances, coordinate depositions, arrange court reporter, order transcripts, obtain approval of
- Assist paralegals with preparing documents and binders for
- File and record documents with the County Recorder and Secretary of
- Answer telephone and route phone calls to appropriate lawyer or staff
- Manage daily mail, scan, calendar, and route to
- Assist with managing lawyer’s calendar by scheduling appointments, depositions, meetings (external and internal), hearings,
Required Knowledge, Skills and Abilities
- 5 years supporting attorneys and paralegals with litigation-related
- Advanced knowledge of Microsoft Office Suite and
- Superb attention to detail, including
- Strong communication skills, including with attorneys, vendors, Court personnel, and
- Knowledge of
- Highly experienced with federal and state court filing procedures and
- Understanding of State and Federal Rules of Court and California Code of Civil
In accordance with the California Pay Transparency Law, the pay range for this position is $30.36 –
$40.48 hourly. An individual’s actual compensation will depend on the individual’s qualifications and experience.
Kahn, Soares & Conway, LLP offers an excellent work environment with a competitive salary and benefits. The hours for this position are 8:00 a.m. – 5:00 p.m. Monday and 8:30 a.m. – 5:00 p.m. Tuesday – Friday with a one-hour lunch break. This constitutes a 38-hour work week. Work occasionally requires more than 7.5 hours per day or 38 hours per week, which would be paid at regular, or overtime rates as required. Interested candidates should send their resume with cover letter and references to the Firm Administrator, Cindy Peterson at cpeterson@kscsacramento.com (No phone calls please).
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A highly respected Sacramento-based law firm is seeking a Legal Assistant to join its team. The position offers schedule flexibility with four days in office a month. The firm specializes in providing exceptional legal services to business owners and professionals throughout the state of California. The Legal Assistant will be working with the firm’s attorneys in guiding clients through every legal challenge, finding innovative solutions in a wide range of matters across California. The ideal candidate will possess extensive experience and thrive in a fast-paced, dynamic environment. The firm offers a competitive compensation and benefits package, including a performance-based bonus program and additional perks, to reward exceptional talent and drive.
Requirements:
- Significant knowledge of the civil litigation process (state and federal)
- 5+ years of proven experience as a legal assistant or legal secretary
- Organizational and communication skills (written and verbal)
- Self-motivated, positive attitude, and ability to work collaboratively
- Proficiency in legal terminology, documentation, and software applications
- Ability to manage multiple tasks and priorities with efficiency and attention to detail
If you are a legal professional with a passion for excellence and a desire to gain experience, we encourage you to submit your application. Grow in your legal career with growing a reputable firm.
Contact Brittney Ortiz at Brittney@Fujitaniconsulting.com if you are interested in the position.
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A global law firm is seeking a Litigation Docketing Specialist to join any of its California office locations remote (preferably based in Sacramento). As a BTI “Highly Recommended Law Firm” for superior client service, the ideal candidate will have significant federal litigation experience. A focus on calendaring management is required. Join a law firm that is consistently an AM Law Global 100 and NLJ 500!
Requirements:
- 5+ years of litigation experience
- 5+ years of prior federal litigation experience
- Prior experience with rules-based calendar systems (ProLaw, Compulaw or eDockets software) is required
- Proficient in Windows-based software and Microsoft Suite
- Exceptional computer skills with the ability to learn new software applications quickly
The firm offers a competitive salary and comprehensive benefits package, in addition to a supportive and collaborative work environment. Salary is $70,000-$90,000 depending on experience.
Contact Brittney Ortiz at Brittney@Fujitaniconsulting.com if you are interested in the position.
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This position provides high-level administrative support to litigation and transactional trademark and copyright attorneys. Must have advanced knowledge of federal court protocols and rules. To succeed in this role, candidate must be independent, have can-do spirit and be able to manage multiple projects and tasks. Considerable experience in litigation, trademarks and trademark prosecution are essential in this role.
This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the direct supervisor and assigned attorneys. It is an essential function of any remote role that the employee be available to attend in-person meetings, professional development sessions or to come to the office for other reasons, if the need arises. This position requires the individual reside in California, and will have a designation to one of Hanson Bridgett’s six office locations.
Essential Responsibilities and Duties
- Prepare correspondence, memos, and other legal documents as directed.
- Assist with document review, proofreading and editing of legal documents.
- Conduct trademark investigations about adverse parties.
- Communicate with clients and trademark team about deadlines and filings.
- Ensure the orderly management of client files; transmit physical documents to records department.
- Create various spreadsheets and project sheets to track team assignments and client requests.
- Work closely with docketing specialist to ensure deadlines are properly calendared.
- Handle confidential information with discretion and maintain data integrity.
- Complete conflicts checks through electronic intake system and draft engagement letters.
- Coordinate meetings, appointments, conferences and travel arrangements.
- Prepare monthly expense reports for attorneys.
- Other duties as assigned.
Required Skills, Abilities and Qualifications
- 3+ years of experience as a legal secretary in trademark law.
- Deep knowledge of trademark procedures, terminology, and concepts.
- Knowledge of court rules and civil procedures in Federal courts, including experience with e-filing; knowledge of TTAB filing procedures.
- Highly organized and able to handle a heavy IP desk, including managing calendars and prioritizing workload.
- Proficiency in MS Office Suite and legal software for document management.
- Strong organizational and time management skills with attention to detail.
- Clear and professional communication skills.
Salary
Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the area of $85,000 – $100,000, and represents the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable, and will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.
Candidates can please send their resumes to recruiting@hansonbridgett.com.
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Neasham & Kramer LLP is looking for an experienced, take-charge, full-time litigation legal secretary to support the firm’s civil and family law practice. The firm offers medical, dental and Paid Time Off. Starting salary will depend on work experience.
Job Summary:
- Preparation, proofreading, filing and serving of legal documents.
- Maintain attorney calendars, coordinate depositions, hearings and other case meetings for both in-person and zoom appearances.
- Communicate with clients, opposing counsel and other parties.
- Ability to manage multiple tasks and deadlines.
- Organize and maintain electronic and paper legal files.
Knowledge, Skills and Experience:
- Proficient in Microsoft Office Suites, Adobe Acrobat and Compulaw.
- Familiar and knowledgeable with state, federal and appellant court procedures.
- Experience and knowledge with e-filing, case management, docketing, e-discovery, document review and trial preparation.
- Attention to detail, strong organizational skills, written and verbal communication skills a must.
- Good attitude and team player.
No phone calls. No recruiters. Candidates only.
For consideration, please submit your cover letter and resume to Debora Carrillo at dcarrillo@neashamlaw.com with the subject heading: Litigation Legal Secretary Position.
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The Department of Health Care Services is Hiring a Legislative Coordinator
The Staff Services Manager I (Specialist) (Legislative Coordinator) is a crucial role in the Department of Health Care Services (DHCS), responsible for managing legislative issues and supporting programs related to health care benefits, delivery systems, financing, and behavioral health. They work under the guidance of the Staff Services Manager II and may be assigned to any combination of program areas based on their expertise and the critical nature of legislative issues.
The program areas may include Health Care Benefits and Eligibility, Health Care Delivery Systems, Health Care Financing, Behavioral Health, as well as Policy & Program Support areas such as Information Technology, Legal Services, Audits & Investigations, Program Operations, and Enterprise Data and Information Management.
As a Legislative Coordinator, the employee represents DHCS at legislative committee hearings, provides answers to questions and proposed amendments, and coordinates the development of DHCS testimony at “fact-finding” hearings. This role is crucial in ensuring that DHCS complies with legislative requirements and priorities during a legislative session.
Please note, this is a hybrid position. Required, in-office days are Tuesday, Wednesday, and Thursday. We are located in downtown Sacramento.
Application Instructions:
- Apply Here (https://calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=426871
- The final date to apply is Saturday April 27, 2024
- For more information reach out to Recruit@dhcs.ca.gov
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This position requires a high school diploma with five+ years of experience, three of which will have come as an employment litigation secretary or paralegal in a law office or law-related office. Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar and punctuation must be exceptional. Basic ability in math and report keeping needed. Completion of at least two years of college or vocational school is helpful, but not required.
The candidate will have a team spirit attitude, be able to meet and communicate with people pleasantly and represent the law office in an efficient, professional manner. Must be a team player with the willingness to help with coverage.
Necessary Knowledge, Skills and Abilities:
- Proficient knowledge of State and Federal Rules of Court and California Code of Civil Procedures
- Proficient knowledge of Court E-filing requirements.
- Familiar with Court, Secretary of State and County Recorder filing procedures and requirements.
- Familiar with law library.
- Proficient in Microsoft Office Suite: Word, Outlook, Excel, PowerPoint.
- Experience with document management.
- Document comparison software.
- Document formatting software.
- Time Entry software.
- Electronic Calendaring and Docketing.
Responsibilities
- Performs secretarial and clerical duties.
- Creates and maintains files, keeps records and prepares reports as requested.
- Trial preparation.
- Create and format pleading table of authorities and table of contents.
- Processes mail daily.
- Handles phone calls for attorneys.
- Responds to and generates email messages.
- Transcribes from dictation.
- Drafts routine correspondence and documents on own initiative for approval by attorneys.
- Schedules appointments, depositions and other events.
- Receives clients arriving for appointments (including beverages).
- Maintains electronic calendar for attorneys and self, including hearings, courts appearances, depositions, deadlines and other commitments.
- Enters attorneys’ time electronically.
- Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.
- Performs conflicts checks.
- Perfects documents for court filing; files and effects notice as required.
- Opens New Client/Matters in accordance with firm procedure.
- Performs other duties as required.
This is a full-time, non-exempt, position with competitive pay and benefits. The pay range for this position is $32.00 – $38.00 per hour; pay is based on experience. Highly organized, detail-oriented and dependable candidates should send their resume to Recruiting@BoutinJones.com.
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A plaintiff’s personal injury law firm is looking for a well-experienced Legal Secretary/Legal Assistant to fill a current opening for a busy trial attorney.
The ideal candidate will:
- Possess a self-starter mentality;
- Maintain a log of deadlines and facilitate completion of those deadlines;
- Discuss upcoming appearances with the attorney and prepare the attorney for those appearances;
- Draft/prepare templates of various pleadings/forms;
- Have 5+ years of experience in civil litigation;
- Have a strong working knowledge of Superior Court filing procedures and local rules;
- Have some knowledge of federal and appellate court filing procedures;
- Have the knowledge and experience to perform the basic/minimum tasks on files including gathering records and setting up client appointments for the attorney;
- Have some experience and knowledge of trial procedures.
The firm offers a competitive salary ($70,000 – $85,000 range) in addition to full health, dental, and vision benefits. 401K and profit sharing plans offered.
Please send a resume to Kellen Ray to kray@wilcoxenlaw.com to be considered for this position.
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Paris Kincaid Wasiewski LLP, located in Midtown Sacramento, is seeking an experienced litigation secretary to support our water law and natural resources practice. The ideal candidate will be capable of handling a multitude of duties in a small office setting. They will possess excellent organization and customer service skills, have the ability to prioritize their workload, and have great time management skills. PKW has a casual business environment, and members are often expected to perform tasks as a team. This is an on site, in-office, full time position.
Required Qualifications:
Advanced knowledge and experience with Office 365, Word, Outlook, and Adobe. A strong knowledge of filing/e-filing requirements in the California courts, and federal courts. A strong knowledge of litigation processes and ability to compute deadlines and calendar for state and federal courts, including appellate courts. Additional requirements:
- Strong writing, editing, and interpersonal skills
- Judgment and tact in handling sensitive and confidential matters
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Lexis
- Minimum 3 years of relevant experience as Paralegal/Legal Secretary
- Managing outside vendors
- Expertise at proactively managing scheduling/managing conflicts
- Skillful gatekeeper
Key Responsibilities:
- Serving and filing legal documents with various courts
- Managing litigation calendars
- Assisting several attorneys
- Proofreading and formatting office work product for spelling and grammar
- Organizing and maintaining electronic client file system and database
- Scheduling appointments and keeping office calendar
Salary Range
$30-$40/hour, depending on experience.
Submit Resumes to:
Tim Wasiewski at tw@pariskincaid.com.
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Company Description
Peebles Kidder Bergin & Robinson LLP is a law firm dedicated to representing American Indian Tribes and Tribal organizations throughout the United States. Our mission is to seek justice for Tribal nations and their citizens by promoting, protecting, and preserving Tribal sovereignty, culture, and resources. With a legacy that spans over four decades, our attorneys have provided counsel to Tribal governments and tribally owned enterprises, supporting their self-sufficiency and financial security.
Role Description
This is a full-time on-site role for a Legal Assistant/Legal Secretary in the firm’s Sacramento office. The Legal Assistant is an esteemed role at Peebles Kidder and requires a responsible and experienced individual who works well both as part of team and independently. The successful candidate is driven to provide excellent work product and possesses strong organizational, time management, and communication skills. Flexibility and the ability to manage changing priorities is essential.
Qualifications
- 3-5 years of legal support staff experienced preferred
- Fundamental knowledge of civil procedure in State, Federal, and Administrative jurisdictions
- Experience in legal document preparation including proofreading and finalizing documents for service and filing
- Excellent communication skills, both written and verbal
- Proficiency with Microsoft Office Suite including, Word, Excel, and Outlook
- Proficiency with Adobe and Clio preferred
- Ability to work collaboratively in a team environment
- Experience with court rules and calendaring deadlines
- Paralegal certificate preferred but not required
- Knowledge of American Indian law and culture is beneficial
Compensation
Peebles Kidder offers a competitive salary and compensation package including Medical, Dental, Vision, Life/AD&D, LTD, FSA, and 401(k). Paid holidays, generous vacation and personal time off.
Qualified candidates are invited to submit a resume and cover letter to Laila Sanousi at lsanousi@ndnlaw.com.
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The Court of Appeal, Third Appellate District, Sacramento, California, is accepting applications for a Judicial Assistant to Associate Justice Aimee Feinberg. The level of appointment and starting salary will be commensurate with experience. Duties include a variety of complex and confidential paralegal, legal secretarial, and office administrative duties for an appellate court justice. Candidates should have excellent attention to detail, strong communication skills, and the ability to work collaboratively with others. Desirable qualifications include experience with the California Style Manual. For a complete job announcement and application, go to http://www.courts.ca.gov/careers.htm and search for Job ID# 6186, or call 916-653-8038.
Applications are due no later than April 12, 2024.
EOE. $6,283-$7,638 per month.
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Job Summary
In this role you will provide dedicated support to employment litigation attorneys in the Sacramento office. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 5 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation highly preferred.
Responsibilities
- Familiarity with California state and federal rules and procedures required, labor and employment law experience highly preferred.
- Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available internal/external resources to achieve.
- Handle a wide variety of complex and confidential time-sensitive material.
- Prepare/revise correspondence, pleadings, documents, and other clerical assignments as directed (including proofreading).
- Provide support to four attorneys in employment litigation, affirmative action, class action and other related matters and backup support as needed.
- Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications.
- Coordinate docketing for multiple litigation attorneys, maintain calendars and CLE records.
- Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.
- Prepare expense reports and assist with billing and collections as needed.
- Perform various office and client filing (paper and electronic).
Qualifications/Skills Required
- At least 5 years recent legal litigation experience within a law firm.
- Typing 65+ wpm.
- Law firm billing software a plus. Proficient with state and federal rules and procedures, including PACER and e-filing.
- Must have a solid understanding of technical legal terminology as well as court filings.
- Experienced with trial preparation and briefs.
- Punctual with excellent attendance.
- Proficient with generating Tables of Authorities and Table of Contents.
- Strong verbal and written communication skills, as well as excellent proofreading skills.
- Ability to multi-task, and timely respond to deadlines as well as balance workload.
- Knowledge of Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.
Educational Requirements
- High School diploma or equivalent required.
- 4-year college degree preferred.
Jackson Lewis offers a competitive benefits package that includes:
- Medical, dental, vision, life and disability insurance
- 401(k) Retirement Plan
- Flexible Spending and Health Savings Account
- Firm-paid holidays, vacation and sick time
- Employee assistance program and other firm benefits
Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.
Job Requirements
- High school diploma or equivalent required, BA strongly preferred.
- 3-5 years’ experience as a California legal secretary.
- Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office Suite, and excellent typing skills.
- Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and have the ability to multi-task.
- Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows.
- Possess a client service mindset with strong verbal and written communication skills.
- Be analytical, able to problem-solve and propose resolutions.
- Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines.
- Must possess a commitment to excellence and high standards of accuracy and professionalism.
This is a hybrid position.
For California, the expected salary range for this position is between $73,000 and $90,000. The actual compensation will be determined based on experience and other factors permitted by law.
Please apply at:
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Join us to work in a collaborative and supportive environment where individual contributions are recognized and valued.
Our medical malpractice insurance defense firm has an opening for an experienced, full-time litigation secretary for a partner’s practice. The position is non-exempt and a 37.5-hour work week supporting a partner in a single assignment. We offer an excellent health and benefits package and 401(K) profit sharing plan. We are flexible with a hybrid schedule after an initial period in the office.
The successful candidate is a well-organized, detail-oriented team player with at least 3 years recent California litigation experience; medical malpractice insurance defense highly preferred.
Essential Duties and Responsibilities:
Successful job applicants must be able to perform unassisted, or with reasonable accommodation made by the employer, the following functions:
- Establishes and maintains attorney calendar and deadline reminder systems; utilizes master calendar system.
- Open new client matters, prepare new matter forms, set up client profiles and close files.
- Types and preparation of letters, format pleadings, memoranda and other legal documents. Prepare expense reports.
- E-filing court documents; familiar with local rules of Court, State and Federal Courts.
- Ability to prepare and organize discovery, motions and other pleadings, including deposition notices and subpoenas. Trial/hearing binder creation, preparation of exhibits.
- Ability to assist attorney with all aspects of managing cases through trial.
Knowledge, Skills and Experience:
- Minimum 2-3 years of legal secretary litigation and state and federal filing experience.
- Advanced working knowledge of MS Office Suite (Outlook, Word, Excel and PowerPoint).
- Excellent communication skills, both verbal and written.
- Solid drafting and proofreading skills.
- Knowledge of legal terminology, legal documents and legal processes.
- Ability to multi-task on a variety of projects and meet deadlines.
Salary range: $70,000 – $82,500 annually
Compensation flexibility for highly qualified candidate
Signing bonus to qualified candidate
For more information or to be considered for this position, please send cover letter, resume and references to Sylvia Warner, Legal Administrator, at skw@szs.com. Responses will be given to candidates who closely meet our qualifications. No phone inquiries, please. Principals only. Recruiters, please don’t contact this job posting.
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Lauria Tokunaga Gates and Linn, LLP, a mid-sized civil defense law firm, is currently looking for an experienced legal secretary with a minimum of three years of civil litigation experience. Qualified candidates should be proficient in organization, file management, calendaring deadlines according to state court rules, computer problem solving. Candidates must have a thorough working knowledge of Word, Excel, and possess excellent spelling, grammar, and punctuation skills. Knowledge in Worldox a plus. Candidates must be able to work independently, have the ability to multi-task, be detail-oriented, and be a team player.
Lauria Tokunaga Gates and Linn, LLP offers an excellent work environment with competitive salary and benefits. This position is located at our Sacramento/ Natomas office. This firm is committed to being an equal opportunity employer and in providing a work environment free of discrimination, harassment, and retaliation. Interested candidates should send their resume with cover letter including salary requirements to atripp@ltglaw.net (no phone calls please).
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Ellison Schneider Harris & Donlan’s water practice has an immediate opening for a paralegal or legal secretary with at least 10 years experience. Litigation experience is required. Familiarity with the State Water Board and/or administrative agencies is preferred. Competitive pay, great benefits, salary depending on experience between $75,000 and $115,000 per year. Please contact Karen Gunther if interested: kgunther@eslawfirm.com.
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Somach Simmons & Dunn, a mid-sized environmental law firm, is currently looking for an experienced legal secretary with a minimum three years of civil litigation experience, with water law and public agency experience a plus. Qualified candidates should possess excellent communication, organizational, and computer skills combined with a strong work ethic. Candidates must have a thorough working knowledge of Word, Excel, and possess excellent spelling, grammar, and punctuation skills. Working knowledge of both federal and state court rules is required. Candidates must be able to work independently, have the ability to multi-task, be detail-oriented, and be a team player.
Somach Simmons & Dunn offers an excellent work environment with competitive salary and benefits including paid parking. The current salary range for this position is $65,000 – $80,000. This position is located in our Sacramento office. We currently offer a mix of in-office and remote work, which is applicable to this position.
Somach Simmons & Dunn is committed to being an equal opportunity employer and in providing a work environment free of discrimination, harassment, and retaliation. Interested candidates should send their resume with cover letter including salary requirements to iestrada@somachlaw.com or Somach Simmons & Dunn, Attn: Human Resources, 500 Capitol Mall, Suite 1000, Sacramento, CA 95814 (no phone calls please).
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Position #: JC-365945
Salary: $5,793.00 – $7,256.00 per Month
The final filing date is at 5:00 p.m. on June 12, 2023.
This position allows for partial remote work opportunities on a consistent schedule as approved by management.
Under the direct supervision of the Merit Appeals Manager and the general supervision of the Chief Administrative Law Judge, the Senior Legal Analyst for administrative/Public Records prepares and maintains Administrative Records for all appeals and complaints, as well as, reviews requests made under the Public Records Act and responds accordingly on behalf of the Appeals Division.
Description of the Essential Functions
Prepare Administrative Records resulting from appeals and complaints filed before
the State Personnel Board (SPB) as required under the Code of Civil Procedure and Rules of Court for various writs and appeals before the California courts. Review and process requests for records made under the California Public Records Act (See Gov. Code, § 6250 et seq.). Ensure appropriate public records are produced and confidential information is redacted or removed for all responses. Research and analyze statutes and regulations pertaining to the California Public Records Act and Administrative Records. Confer with SPB Legal Division regarding statutory changes and matters potentially deemed as “deliberative process.” Continually evaluates new systems and approaches to enhance the delivery of Administrative Records and responses to requests for public records.
Provide assistance to appellants, respondents, state agencies, employee organizations and stakeholders regarding SPB processes for obtaining Administrative Records and making public records requests. Provide guidance to requestors concerning the information maintained by the SPB Appeals Division.
Prepare cost estimates for requestors, maintain appropriate logs regarding requests and deliveries, and transmit payments received, as appropriate.
Maintain digital system for preservation of digitally recorded hearings and upload digitized exhibits into current case tracking database.
Description of the Marginal Functions
Other duties as assigned.
Administrative Responsibility:
The incumbent requires excellent computer skills (Word and Excel) writing and analytical skills; the ability to work independently and to communicate (verbal/written) clearly, concisely and accurately; to reason logically and creatively in resolving problems; skill in dealing effectively with others; willingness and ability to accept responsibility and meet deadlines; and ability to manage multiple projects with multiple time frames.
Personal Contacts:
The incumbent has contact with stakeholders, members of the public, SPB Executive team, SPB Management team and other SPB employees, as such must be diplomatic, organized, professional, and must exercise impeccable judgment and discretion.
Actions and Consequences:
Failure to use good judgment in handling sensitive and confidential information could result in sensitive information being released to unauthorized persons and/or incorrect information used to make personnel management decisions.
Physical Requirements:
Must possess and maintain sufficient strength, agility, endurance and sensory ability to perform the duties contained in this duty statement with or without reasonable accommodation.
Typical Working Conditions:
Requires prolonged sitting, use of the telephone, personal computer, and copier. Incumbent must work well under pressure, meeting multiple and sometimes conflicting deadlines. May require travel and working overtime to meet deadlines.
Minimum Qualifications
Either I
Experience: Two years of experience in the California state service performing the duties of Legal Analyst.
Or II
Four years of progressively responsible paralegal experience performing duties in one or a combination of the following specialty areas: Litigation and trial preparation, administrative law and procedures, criminal law and procedures, corporate and business law, medical malpractice, estate and tax law, environmental and land use law, antitrust, labor and consumer law. (Experience in California state service applied toward this requirement must include one year performing the duties of Legal Analyst.)
(Candidates who are within six months of satisfying the experience requirement for this class will be admitted to the examination, but they must fully meet the experience requirement before being eligible for appointment.)
To access the official bulletin and apply, please click on the link below:
Please note that to apply for this position, you must be on the certification list for Senior Legal Analyst by completing a self-assessment exam. Information regarding the exam can be found here: CalCareers
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Matheny Sears Linkert & Jaime LLP, a civil litigation defense firm, is looking for an experienced, take-charge, full-time litigation secretary. Position is for a senior trial partner with a varied practice. Compensation for this position ranges from $60,000 – $70,000, depending on experience. We offer a competitive benefit package including medical, dental, life insurance, flexible spending accounts, 401K, and PTO. Please submit your resume to Liz Pitzer our H.R. Manager at lpitzer@mathenysears.com.
RESPONSIBILITIES OF THIS POSITION:
- Calendaring of daily mail
- Managing attorney calendars
- Scheduling of appointments and appearances
- All aspects of trial preparation
- Maintaining electronic as well as paper files
- Preparation, proofreading and filing of legal documents
SKILLS NEEDED:
- Ability to final edit correspondence and pleadings generated by attorneys.
- Ability to draft correspondences and documents for approval of attorney
- Ability to create and format table of authorities and table of contents
- Ability to coordinate deposition scheduling.
The ideal candidate will have strong organizational, written, and verbal communication skills. Must be able to communicate with others in a professional manner. Needs to have a good attitude and be able to work with others in a team environment.
This position requires a minimum of three years’ experience as a litigation secretary. Must have knowledge of federal and state court procedures and proficient knowledge of court e-filing requirements. Must have electronic calendaring experience.
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